Practical info KI-E event Brussels 8-9-10 October 2021

Travel during the coronavirus pandemic – being fully vaccinated is required


What are the restrictions? What do you need to be able to travel safely between European countries or from a third country to Europe?

You’ll find all the necessary and most recent information on the official website of the European Union.


Safe travel between European countries: the commission has launched initiatives to help you travel safely accross Europe.

The EU Digital COVID Certificate will facilitate safe free movement of citizens in the EU during the COVID-19 pandemic.


It is advisable to consult the governmental website of your country of origin for the latest updates on measures that may be adapted when you re-enter your country.


Re-open EU provides information on the various measures in place, including on quarantine and testing requirements when you travel within Europe. The information is updated frequently and available in 24 languages. 

Keep in mind that you need to be fully vaccinated to travel to Belgium.


Another interesting link: European Centre for Disease Prevention and Control

The site is up to date and here you can also find the map of Europe with the Covid color code for each country.


People travelling by plain, arriving in Brussels national airport will also need to fill in a Public Health Passenger Locator Form (PLF) as you enter Belgium by plain. You will need to fill in the PLF in the 48 hours before your arrival in Belgium. The PLF is mandatory!

This is the link to fill in the PLF online:


KI-E Event 8 - 10 October 2021 in Brussels

Practical information



Arriving by car?

Parking space is reserved at the hotel for everyone arriving by car. The cost of the parking is covered by KI-E, so you don’t need to pay for your parking when checking out of the hotel.


Travelling by airplane?

Shuttles are not organized for this event. As public transport is not really an option (the nearest busstop is about 900m from the hotel) you can take a taxi at the airport. For your travel back to the airport you can ask at the hotel reception to order a taxi. We advise you to  leave the hotel about 2  hours before your flight departure time. Some of you may share a taxi at arrival and departure. Have a look at the travel schedule.


Travelling by airplane?

Please take a taxi for your travel between the trainstation and the hotel.



Meeting schedule KI-E


Saturday 9 October

Meeting room ??

Executive Committee, from 09:00 to 10:30

Coffee break 10:30 to 11:30


Meeting room Diamond 

Board meeting part 1, from 11:30 to 12:30

Lunch break, from 12:30 to 13:30


Board meeting part 2, from 13:30 to 16:30

Coffee break 14:30 to 15:00


Translation during the meetings

The participants who asked for translation will need to bring their laptop and headset to the meetings as it will be an on-line interpretation via zoom.

Hotel accommodation


Van der Valk hotel Brussels airport

The rooms have been booked according to your registration/request.

Van der Valk1
Van der Valk3

Culliganlaan 4, 1831 Machelen |
T: +32 (0)2 277 20 00



An overview of all organised lunches & dinners


Friday 8 October

Dinner in the hotel for all participants & partners at 20:00


Saturday 9 October

Lunch in the hotel for the EC members & guests, participants of the Board meeting at 12:30


Function Passing dinner at Hof ten As for all participants & partners

Gathering in the hotel lobby at 19:15. Departure from the hotel by chartered bus at 19:30


Hof ten As

Hof ten As
Perkesteenweg 37, 1820 Steenokkerzeel

Sunday 10 October

Breakfast , check-out and safe travel home

Travel expenses


For reimbursement of your travel or other expenses related to this event, you can download the new KI-E expence sheet here.


You can send your completed expense sheet with proof of payment attached directly to the KI-E treasurer Mr. Jan de Jonge (mail at: jpdejonge(at) for reimbursement.


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